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The questions every reply asks.
Six of them, in the order they usually arrive. If yours is not here, ask it in the first email and we will answer it straight.
What exactly do you need from us?
The accounts payable ledger export as CSV or XLSX. Every invoice PDF for the period, however they are named. A bank statement or payment file for the period, if you have one. Your purchase order register, if you keep one. Anything you have already queried, even if it is only a spreadsheet.
Two written answers help more than any extra month of data: who approves invoices above what value, who can change a vendor's bank details. Those two tell us where a leak would come from.
What we never ask for: online banking logins, bank credentials, or authority to move money. Nor access to your accounting system — a ledger export is enough.
What does it cost?
The first look at one month is free and carries no obligation. Beyond that it is a fixed fee agreed in writing before we start, so you know the cost before you have committed to anything.
The fee buys the review and the report. Remediation and ongoing monitoring are separate work, scoped and quoted afterwards — not bundled in to make the first figure look smaller.
How long does it take?
A month of invoices comes back as a page quickly, because reading them is the fast part. The ninety-day plan is where the judgement goes, and it is worth not rushing.
The thing that usually moves the date is a file we cannot read. A scanned invoice or a legacy .xls will be listed as unreadable, and a better copy usually resolves it the same day.
Is this an audit?
No. It is not an audit and it is not tax advice, and we refer both out with a warm handover rather than attempt either.
This concerns the money moving through your invoice process, not your statutory accounts. We are not your bookkeeper and we do not replace one. If you want an accountant, we will tell you that in the first reply.
Do you need access to our bank or our accounts?
No. Never. Exports are enough. We do not ask for a login, we do not want one, and we would have no way to use it even if it were offered.
We have no ability to move money and no interest in it. Every payment decision stays entirely with you.
What if you find nothing?
Then you have paid for a clean answer, which is a real answer. We would rather tell you the process is sound than inflate a number to make the work look impressive.
Every finding names the invoices it came from, so you can check our work and disagree with it. A finding is a prompt to look, not a verdict, and a report is written about the process, never about your people.
Honesty about fit
When this is not worth doing.
We would rather say so now than take a fee for a review that finds nothing because there was nothing to find.
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Under about a million in turnover
There is rarely enough leakage to be worth a fee.
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Already running spend analytics
If your ERP does this, you do not need us.
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You want tax or legal advice
We refer that out rather than attempt it.
Still a question? Ask it in the email.
There is no form to get wrong and no call to book. Send the month of invoices with your question attached, and you will get an actual answer.